Roman Catholic Diocese of Burlington
ROMAN CATHOLIC
DIOCESE OF BURLINGTON
55 Joy Drive, South Burlington, VT 05403     802-658-6110

 

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Job Listings
 


Roman Catholic Diocese of Burlington Postings

Development Donor Systems Specialist

Department: Development Office  

Supervisor: Assistant Director of the Bishop’s Annual Appeal and Operations

FLSA Status: Non-Exempt

Part-time: 30 hours per week

General Statement of Duties

The Development Donor Systems Specialist supports the Development Office on all projects and operations, including databases and donor record-keeping.  This position reports to the Assistant Director of the Bishop’s Annual Appeal and Operations and is responsible for: database management; gift processing and donation entries into database; online donation entry, reconciliation and monthly donation reports and reconciliation with finance.  Working closely with the Assistant Director, the individual will have knowledge of the Bishop’s Appeal objectives, goals, systems and processes as well as support all other campaigns and appeals directed by the Executive Director of Development & Communications. This position is a key link between the Faithfull’s donation and the Finance Office.

Essential Duties and Responsibilities  

  1. Oversees the management of the receivables and donations given to the Bishop’s Appeal and other fundraising activities and appeals to include:  input of all donations received; electronic file transfers, verification of dollars received at the lock-box to dollars input; financial reconciliation for financial reporting.
  2. Reports using IQ modules to provide up to provide data reports for pledge and payment maintenance.
  3. Assists in managing diocesan-wide family census data, including but not limited to data extracted for purposes of the annual appeal.
  4. Assists within a team to support parish-level data systems and offers training and troubleshooting support from a technological side when needed.
  5. Assist with the implementation of direct mail and individual giving campaigns including preparing donor letters, mailing addresses and running donor and major donor reports.
  6. Works with development staff to assist in all special events.
  7. Supports and participates in the continuous assessment and improvement of the fund development plan, public relations and marketing materials.
  8. Provides customer service to our faithful donors and other constituents by confirming receipt of contributions and fielding inquiries and complaints.
  9. Assist in the production and updates of all communications, letterhead, brochures, displays, and audio-visuals to meet all Bishop Fund needs as needed.
  10. Other duties as assigned.

Minimum Qualifications

To perform this job successfully, an individual must be able to fulfill each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The individual will be a practicing Catholic in accordance with Canon 874 §1, 3◦, 4◦ of the Code of Canon Law.

Education and Experience

Requires a Bachelor’s degree and two to five years of progressively responsible related experience; equivalent combination of education and experience may be acceptable to the hiring authority.  Proficient with excel and strong ability to learn and understand various software programs. Accounting or business degree a plus.

Language Skills

  • Ability to read, analyze, and interpret common technical journals, reports, and legal documents;
  • Possess the ability to respond to inquiries or concerns from parishes and schools;
  • Presentation skills should include the ability to effectively present information to leadership and the faithful;
  • Dissemination and interpretation of personal and confidential information and policies to employees, priests, deacons and parishes.
  • Ability to write and communicate with superior grammar skills.

Mathematical Skills

  • The ability to work with mathematical concepts as they relate to Bishop’s Fund and Finance.
  • Ability to understand accounts receivable processing
  • Proficient and ability to utilize and develop queries and spreadsheets under excel, access and other programs.

Reasoning Ability

  • Possess the ability to define problems, collect data, establish facts, and draw valid conclusions;
  • Adept at interpreting an extensive variety of technical instructions;

Certificates, Licenses, Registrations

  • Valid Vermont Driver’s License; Bachelor’s Degree mandatory.

Physical Demands and Working Conditions

The physical demands and working conditions described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

  1. While performing the duties of this job, the employee is regularly required to communicate. The employee frequently is required to sit and use hands for finite movements such as typing and other office functions. The employee is required to stand, walk, and reach with hands and arms. The employee must regularly lift and/or move up to 30 pounds. The employee is required to travel.
  1. While performing the duties of this job, the employee is occasionally exposed to outside weather conditions when driving from various meetings, parishes, institutions. The noise level in the work environment is quiet.
  1. Ability to work nights and weekends.

Send Resume to Eileen O'Rourke at eorourke@vermontcatholic.org

Title: Administrative Assistant 
Department: Human Resources
Supervisor: Executive Director of Human Resources
FLSA Status: Non-Exempt

General Statement of Duties

This position provides administrative and technical support to the Executive Director of Human Resources, as well as the Office of Human Resources and Safe Environment Programs. The position has a high degree of confidentiality and professionalism. 

Essential Duties and Responsibilities

 1.       Provides administrative support to the Executive Director of Human Resources.  This includes timely and accurate assignments, completion of expense reports, maintenance of HR filing systems, maintenance of various databases, and ongoing updating of forms/policies.  Completes tasks related to general office administration for HR and Safe Environment Programs, including answering inquires, managing supplies, drafting documents and correspondence, editing, handling mailings, as well as mass mail distribution as needed, scheduling of the conference room and conducting general research.

 2.       Answers calls professionally.  Acts as “front-line” for employee questions/requests as well as for priest, parishes, schools, Level III Homes and volunteers. 

 3.       Maintains legal postings at all locations. On-site management of posting of materials on communication boards or via email.

 4.       Understands and adheres to The Charter for the Protection of Children and Young People as it relates to this position.

 5.       Assists with the OSE year-round process of tracking and filing data which must be submitted as record for the annual audit

 6.       Conducts background screenings following all federal and state regulations for the following groups:  

 -           Employees of the Diocese of Burlington;  

 -           Adult volunteers, especially those who work with minors in the diocese;  

 -           and, employees of all the VCCI and the Residential Care Homes, completed on behalf of Vermont Catholic Charities.

 7.       Responsible for regular maintenance of the background check database for the Office of Safe Environment Programs and for the Human Resources Office.

 8.       Employee Relations will: a) manages all employee events based on the Workplan, COTS, and other events as they arise; b) conducts all on-boarding (employee orientations) and c) off-boarding. 

 9.       Employment- Placement of ads, management of resumes and scheduling of interviews and prepares offer letters.  The position must also track and dispose of resumes once they have reached the 13 month retention requirement. 

 10.   Compiles data and prepares Month End statistical reports for the Executive Director of HR, which serves as updates for the Vicar General and Bishop.  Prepares additional reports or analysis and database upkeep as requested.  Ensures that the results are delivered in a timely manner.

 11.   Manages on-line personnel records for lay personnel and maintains and updates the computer records relating to employee data and benefit plan coverage, including updates to the payroll system and various spreadsheets.

 12.   Maintains the HR and Safe Environment Programs Web portals. Manages content on department websites/intranet sites to ensure stakeholders have access to the most current information on all “electronic” forms for all new hire paperwork, healthcare, dental, vision information/forms and all policies and procedures as it relates to the specific sites and entities.

 13.   Maintains VISIO organizational charts.

 14.   Manages Service Awards which includes obtaining length of service reports, determining who receives the awards, orders the awards, wraps and gets cards signed by the Bishop.

 15.   Enhances services and quality on an ongoing basis through individual efforts and initiatives by participating with colleagues to develop solutions and continuous improvements to processes/procedures, policies and services.

 16.   Abides by all HIPPA regulations and all state and federal laws.  Ensure confidentiality always.

 17.   Performs miscellaneous duties as assigned per policy and procedure.

Minimum Qualifications  

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.  Commitment to the Catholic Church’s teachings, and familiarity with the general structure and mission of the Catholic Church.  The individual will be a practicing Catholic in accordance with Canon 874 §1, 3◦, 4◦ of the Code of Canon Law.

Education and Experience  

Requires a Bachelor’s degree Business and three to five years of progressively responsible related experience; equivalent combination of education and experience may be acceptable to the hiring authority.  Knowledge of general HR operations and VT Law as it relates to child abuse, and awareness of state procedures for reporting abuse of a minor a plus.  Possesses the ability to understand and apply federal and state laws, regulations, and compliance requirements. Proficiency in Microsoft Word, Excel, PowerPoint. Knowledge of Microsoft Access and Publisher is a plus.

Language Skills

Ability to read, analyze, and interpret common scientific and technical journals, reports, and legal documents. Possess the ability to respond to inquiries or complaints from parishes, schools and regulatory agencies. Presentation skills should include the ability to effectively present information to leadership and employees. Dissemination and interpretation of personal and confidential information and policies to employee, priest, deacons, volunteers and parishes.

Mathematical Skills

The ability to work with mathematical concepts as they relate to Finance and Human Resources.

Reasoning Ability

Possess the ability to define problems, collect data, establish facts, and draw valid conclusions.  Will be adept at interpreting an extensive variety of technical instructions.  Ability to be trained to read and understand background verification results.

Physical Demands and Working Conditions  

The physical demands and working conditions described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

1. While performing the duties of this job, the employee is regularly required to communicate. The employee frequently is required to sit and use hands for finite movements such as typing and other office functions. The employee is required to stand, walk, and reach with hands and arms. The employee must regularly lift and/or move up to 20 pounds. The employee may at times be required to travel.

2. While performing the duties of this job, the employee is occasionally exposed to outside weather conditions when driving from various meetings, or parishes. The noise level in the work environment is usually quiet.

Send Resume to Eileen O'Rourke at eorourke@vermontcatholic.org

 

PT Administrative Assistant / Medical Billing Specialist

Vermont Catholic Charities, Inc. has an opening for a PT Administrative Assistant / Medical Billing Specialist in their South Burlington Office.  This position would be responsible for administrative and clerical support activities for the office, maintaining credentialing for the counseling services team, supporting technology initiatives, providing bookkeeping support including assistance with insurance billing, and serves as coordinator for any post-adoption inquiries.  The position requires a great deal of confidentiality, attention to detail and organization.  This position is 17.5 hours / week with occasional vacation coverage. 

If interested, please submit your resume to csisler@vermontcatholic.org

 

Rice Memorial High School-
Substitute Teacher Positions available at for School Year 2017-2018

     Become a part of our Substitute Master Listing!!

Grades: 9-12th grade.

Position Description: In the absence of the regular classroom teacher the substitute is expected to help students to learn subject matter and/or skills that are required for scheduled lessons and to provide meaningful instruction for assigned classrooms. Rice Memorial High School faculty have lesson plans ready in case of an emergency or illness.  This is a great opportunity to be a part of an environment where everyone takes ownership for the success of all of the students.  Our substitute teachers are constantly engaged with our students and expected to be actively monitoring what is happening in their classroom.  Respect of the Catholic Church teachings.  

Qualification: Bachelor's degree and experience working with groups of children in an instructional setting preferred, although willing to train.

Hours are 7:30-4:00.  Days may vary.

Please view our website for the school calendar and other information regarding our school. www.rmhsvt.org

Potential candidates who submit their resume will be contacted via email to begin the interview process.

Please send your resume to: barron@rmhsvt.org

 

Assistant Coach - Boys' Prep Hockey - Rice Memorial High School

Rice Memorial Boys' Prep hockey is seeking a part-time assistant coach. The assistant coach is responsible for assisting the head coach in all aspects of the hockey program. This includes, but is not limited to: player development, monitoring of student-athletes academic progress, game preparation, practice planning, video breakdown, travel arrangements, recruiting, and day-to-day hockey operations. Candidates must be willing to travel to various regions to scout and for weekend tournaments.  A bachelor's degree is preferred, along with Prep, Jr. A and/or collegiate playing and coaching experience. Must have a valid passport, and be a hard-worker with an energetic personality. Applications will be accepted until the position is filled. Please see official posting attached for more details. Email cover letter, resume, and references to Head Coach, Dennis Vickers, at vickers@rmhsvt.org.

Physical Address:
55 Joy Drive - South Burlington, VT 05403
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Telephone: 802-658-6110

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